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Submit to PubSpace

Who is Required to Participate? | Submission Guides & Resources | Browse & Search PubSpace | Additional Help

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Who is Required to Participate

All NASA-funded authors and co-authors (both civil servant and non-civil servant) are required to deposit copies of peer-reviewed scientific publications and associated data into NASA’s publication repository called PubSpace launch .

Note: The PubSpace collection EXCLUDES patents, publications that contain material governed by personal privacy, export control, proprietary restrictions, or national security law or regulations.

Learn more about the Research Access initiative , part of the agency’s framework for increasing public access to scientific publications and digital scientific data.

Submission Guides and Resources

For NASA Civil Servants and Contractors

In order to access the internal submission portal launch , NASA users must be located behind the NASA firewall either by being physically located at a NASA center or by utilizing the NASA VPN application. External contractors who do not have access can utilize the external submission portal launch .

Internal Submission Portal Button launch

Nasa Civil Servants and Contractors* are required to utilize the NF1676 process to submit journal articles to the STI Repository launch . Prior to submitting their accepted manuscript, NASA Civil Servants and Contractors must first submit their preprint, and once accepted they are to complete a resubmit for the accepted manuscript version of the same record.

Reference the following steps:

  1. NASA author submits their accepted manuscript (including all figures, tables, and supplemental materials) via the NF1676 process.
    • Contact your Center STI Office with questions or for assistance with the NF-1676 process.
  2. The accepted manuscript is received and processed by the NASA Scientific and Technical Information (STI) Program.
  3. The manuscript will be available in the STI Repository launch after the required embargo period (12 months from publication date).

*Contractors with a NASA identity and the deposit requirement stipulated within their contract.

For External NASA Grantees, Contractors and Cooperative Agreement Holders

Attention: Beginning February 1, 2022, new submissions to NASA PubSpace will move from the NIH Manuscript Submission (NIHMS) system to the NASA STI Program through this form launch . Further guidance and information will be available soon.

Do you have a submission in progress with the NIHMS system? All in-progress submission actions must be completed in the NIHMS system by February 28, 2022. Log in to the NIHMS system launch to view the status of your manuscript and proceed with the next required step. Reach out to the Research Access Help Desk with any questions.

Need assistance associating your NASA funding or submitting your article to NIH? Please contact the NASA Research Access Help Desk and include the following in your request:

  • Award Number
  • Award Date (month and year)
  • Principal Investigator Name and Email
  • Technical Officer Name and Email

*Note for Contractors: If you have a NASA identity and can access NASA Launchpad, use the internal submission portal launch . If you do not have a NASA identity, follow the steps below.

Grantees, contractors, and cooperative agreement holders without a NASA identity will need to submit their articles through the external submission portal known as the NIH Manuscript Submission (NIHMS) system launch unless the journal has an agreement to deposit its papers in the PubMed Central (PMC) repository. For a list of journals that have an agreement with PMC, navigate to launch . There is an additional requirement by NIH to have funding information (i.e., grant numbers) expressed and included in their database to allow Grantees to select during the submission process.

External Submission Portal Button launch

Reference the following steps
  1. The Principal Investigator (PI) for a NASA grant must register their ORCID ID with NASA’s Scientific and Technical Information (STI) Program.
  2. Navigate to the NIH Manuscript Submission (NIHMS) system launch to log in and begin the process.
    • Associate funding – if grant does not appear, search for it by the PI first and last name or by grant number. Note: a submitter can add a grant number that they are not a PI for.
      • Upload manuscript file(s) – include any supplemental files such as figures, table, or data.
  3. Author receives an email from NIH requesting they review their manuscript in the NIHMS system to ensure it uploaded correctly.
  4. Manuscript undergoes conversion from PDF to XML format and the author will be contacted again, by NIH, to ensure accuracy.
  5. The author receives an email from NIH to ensure manuscript converted correctly and to complete the process.
    • If conversion was successful, the document will continue in the process.
      • If conversion was not successful, the author must submit changes through the required form within the NIHMS system and review once changes are completed.
  6. The manuscript will then be assigned a PMC ID, a unique identifier for the PMC repository.
  7. The manuscript will be available in PubSpace launch after the required embargo period (12 months from publication date).

Training Videos

Here are several training videos to help you understand and utilize the policies and tools:

Browse and Search PubSpace

Browse and search for NASA related articles archived in PubSpace launch . For searching assistance, see the PMC User Guide launch and for more information about PubSpace, reference the PubSpace Fact Sheet .

Additional Help

Explore FAQs or contact the Research Access Help Desk .

US Government ORCID Consortium Logo launch The NASA STI Program manages NASA’s US Government ORCID Consortium membership. The partnership provides the ability to manage Persistent Identifiers (PIDs), enhance services to the STI Repository, and align NASA submission processes with common publishing practices. Learn more about the US Government ORCID Consortium launch .