Quick Submission Guide – NASA Grantees

The NASA Scientific and Technical Information (STI) Program is upgrading the NASA STI Repository (NTRS) to enhance discoverability of, and access to, NASA funded STI. If you are a NASA funded grantee and need assistance with associating your NASA funding or submitting your article to NIH, please contact the NASA Research Access Help Desk.

Please include the following information in your request:

  • Award Number
  • Award Date (month and year)
  • Principal Investigator Name
  • Principal Investigator Email
  • Technical Officer Name
  • Technical Officer Email

NASA Grantees are referred to as Extramural Authors within the Research Access initiative. Grantees will need to submit their articles through the NIH Manuscript Submission (NIHMS) system unless the journal has an agreement to deposit its papers in the PubMed Central (PMC) repository. For a list of journals that have an agreement with PMC, navigate to https://www.ncbi.nlm.nih.gov/pmc/journals/. There is an additional requirement by NIH to have funding information (i.e., grant numbers) expressed and included in their database to allow Grantees to select during the submission process.

  1. The Principal Investigator (PI) for a NASA grant must register their ORCID ID with NASA’s Scientific and Technical Information (STI) Program.
  2. Navigate to the NIH Manuscript Submission (NIHMS) system to log in and begin the process.
    • Associate funding – if grant does not appear, search for it by the PI first and last name or by grant number. Note: a submitter can add a grant number that they are not a PI for.
    • Upload manuscript file(s) – include any supplemental files such as figures, table, or data.
  3. Author receives an email from NIH requesting they review their manuscript in the NIHMS system to ensure it uploaded correctly.
  4. Manuscript undergoes conversion from PDF to XML format and the author will be contacted again, by NIH, to ensure accuracy.
  5. The author receives an email from NIH to ensure manuscript converted correctly and to complete the process.
    • If conversion was successful, the document will continue in the process.
    • If conversion was not successful, the author must submit changes through the required form within the NIHMS system and review once changes are completed.
  6. The manuscript will then be assigned a PMC ID, a unique identifier for the PMC repository.
  7. The manuscript will be available in PubSpace after the required embargo period (12 months from publication date).